Based on our discovery call, this scope maps the exact builds that eliminate your manual bottlenecks, replace your three-dashboard reporting loop with a single custom intelligence platform, and restructure your tech stack so it compounds instead of costs.
300 email inboxes and 20 LinkedIn accounts per client. $1,200/month for inbox management — plus Anthony supervising closely. Positive replies aren't routed fast enough and deals are slipping through.
Three manually-run Claude skills on Pro seats means usage caps, rate limits, and no orchestration between them. The pipeline from intake to campaign-ready is bottlenecked by what Claude.ai will let you run per day.
Email Bison + Closely + Google Sheets. Weekly client calls require manual data compilation across all three. Anthony is doing synthesis work that a system should handle automatically.
Domain purchasing, inbox provisioning, workspace creation in Email Bison — all manual per client. Every new signup is a multi-hour ops task before a single email goes out.
| Line Item | Current Cost | With OperateAI | What Changes |
|---|---|---|---|
| Inbox manager | $1,200/mo | $0 | AI reply classification + Slack routing replaces this entirely. Anthony approves, system executes. |
| n8n Cloud | $20–120/mo | $5/mo | Migrated to self-hosted on Railway. No execution limits, no per-workflow fees, scales freely. |
| Claude Pro seats (3 skills) | $40–60/mo + caps | ~$30–50/mo | Switched to Claude API. Pay per use, no daily limits, no rate throttling on your workflows. |
| Anthony's time on manual ops | 10–15 hrs/wk | 2–3 hrs/wk | Inbox management, report compilation, new client setup — automated. Anthony focuses on results. |
| Monthly cash savings | $1,260–1,380/mo bleeding | $997/mo retainer | You save $203/mo on day one vs. your current inbox manager — and get an entire operating system instead of one person managing replies. |
n8n monitors Email Bison and Closely for new replies in real time. Claude API classifies each reply — positive, negative, out of office, follow-up needed. Positive replies route instantly to Slack with a drafted response ready for one-click approval. Anthony reviews; the system executes. The $1,200/month inbox manager becomes optional from day one.
We replace the three-dashboard reporting loop with a custom-built React application — branded Revenue Insight, deployed on your domain. Every client has their own view: emails sent, reply rate, positive replies, meetings booked, LinkedIn connections, accepted, conversations, pipeline value. n8n syncs data from Email Bison and Closely daily. Claude auto-generates weekly performance summaries delivered before every client call. This is not a spreadsheet — it's a real product your clients log into.
Your three Claude skills move off Pro seats and onto the API — no more daily limits, no rate throttling mid-workflow. n8n orchestrates the full pipeline: signed intake triggers Skill 1 (target market mapping) automatically, output feeds Skill 2 (cold offer creation), both feed Skill 3 (packaging). One human review gate before launch. A new client goes from signed to campaign-ready in hours, not days.
Domain price-comparison bot scrapes GoDaddy, Porkbun, Namecheap, and Cloudflare Registrar — returns a ranked list with one-click purchase links. New client approved triggers automatic ScaledMail provisioning and Email Bison workspace creation. Setup time per new client drops from hours to minutes.
Both options include migrating your n8n instance from Cloud to a self-hosted Railway VPS (~$5/mo). This eliminates execution limits and per-workflow fees permanently — and means your Claude API workflows, inbox monitoring, and daily data syncs can run at full volume without hitting any ceiling. The VPS is managed under the retainer, so you never have to think about it.